Administrative & Program Coordinator
Position Overview:
The Administrative & Program Coordinator will play a key role in supporting the smooth functioning of various programs and administrative tasks within the organization. This position demands a highly organized individual with excellent communication skills and the ability to collaborate effectively with various stakeholders.
King Street Center is one of the most racially diverse places to work in Vermont. We’ve worked hard over the last few years to reflect the identities of our youth in the adults who work with them. We are proud to have staff reflect youth of color. If you are a professional of color in Vermont, working at King Street means you will be the majority identity in our halls and will be able to see yourself in our youth and your co-workers.
If you're ready to turn passion into action and dreams into reality, this role offers you the opportunity to be a part of a brighter future for King Street Center and all those we touch.
Essential Job Functions:
Organizational Administrative Support
Stationed at the front desk and interacts with visitors, vendors, and general public in person and by telephone; answers questions and program inquiries; coordinates visits to the agency; may support student check-in/check-out
Provides a variety of administrative support services to agency staff, and acts as resource hub regarding the functioning of the agency and technical support
Manages mail (picks up mail from post office 2-3x per week)
Answers the phone, checks King Street Center general voicemail box and assists staff with any phone/voicemail issues or onboarding
Assist with miscellaneous agency-wide onboarding and offboarding tasks, including account access, databases, VT Alert, name tags, etc. and orienting new hires with organizational systems such as Trax, King Street Center calendar, etc
Monitoring safety and security of children and families entering and exiting the building
Ensures clear communication of internal happenings, special events, and other announcements
Drops off bank deposits weekly
Occasional special event support, including internal events, community-based, and development-focused events
Manages room reservation systems and facilitates with scheduling as needed
Maintains files (invoices, banking, employee records, etc) weekly and assist with annual file system changeover
Maintains virtual King Street Center events calendar and ensures all staff have important dates and invites on their calendars as needed
Helps with planning and coordinating organization wide staff days
Duties as otherwise assigned, may include seasonal happenings such as mailings
Program Administrative Support
Monitors the door to admit youth, families, and visitors in the building daily
Assist programs and visitors to check-in and out as they enter and exit the building
Tracks usage of office and program supplies and places supply orders as needed
Assists in the coordination of King Street Center van logistics and management, such as usage and scheduling process, onboarding/maintaining driver records, training, and other requirements, oversight of gas, parking and any other accounts associated with it, partners with other team members to ensure vehicle maintenance and processes are being followed by all team members
Manages King Street Center database, ensuring accurate and timely entry, updates, and maintenance of records for all kids, volunteers and staff
Manages tracking system for signing in and out for youth and volunteers
Maintains awareness of activities within building and situations developing with children or staff; have knowledge of whereabouts of staff and children
Hand out meal bags for families 2-3 times / week at the end of the day
Assist programs as needed in coordination and operations of programming
Other Duties & Responsibilities:
Serve as backup to meal coordinator if/when needed
Provide general systems support for program staff including initial training
Work with Senior Leadership on projects focused on enhancing operational excellence throughout the organization
Knowledge, Skills & Abilities:
Ability to work cooperatively with others
Highly organized, self-motivated, and detail oriented
Ability to maintain confidentiality
Ability to communicate effectively with children, families, co-workers, and the general public
Ability to work with others in a team environment
Ability to work with diverse populations
Ability to assess risk and respond quickly
Ability to multi-task and to manage interruptions
Ability to remain calm in high stress, unanticipated situations
Qualifications & Experience:
Must be 18 years or older.
Some experience working with youth or administrative support preferred, either in a personal or professional setting.
Must pass a criminal background check through the VT Child Care Development Division
Must have a valid driver's license and pass a motor vehicle report
Computer knowledge for use of workplace laptop to run reports
Must have good time management and organizational skills
Must be comfortable working in a youth setting, with children across various ages.
Physical Requirements & Conditions of Work:
Prolonged periods of standing, sitting
Mobility within the workplace with daily lifting or carrying of packages and other supplies
Must be able to lift 30 pounds
Some writing, typing, emailing and data entry (more than 50% of time)
Occasional noisy environment with children, family, staff and visitor interactions
Interaction with children and families who at times exhibit some instability in their behavior
Some potential for risks to physical safety and security of the facility.
Relationships & Roles:
Officially reports to Senior Director of Operations
Interacts with other King Street Center leadership, staff, visiting educators, community service providers, transportation providers, special educators, volunteers and visitors
Employment Details:
Location: 100% on site (will be seated at front desk)
Pay: $20-24 / hourly
Hours: Monday through Friday, 40 hours a week between the hours of 8:00am - 6:00pm with a 30 minute paid lunch break.
Benefits:
Health Insurance
Vision Insurance
Dental Insurance
Healthy Living Allowance
Paid Time Off
Employee Assistance Program
Retirement Benefit
Parental Leave
Disability Insurance
Life Insurance
Apply Now:
Candidates should send all of the following application requirements to hr@kingstreetcenter.org:
Resume
Cover letter that includes:
Why you would like to work at King Street Center
Description of your experience working with teens
Description of your experience working with BIPOC youth from low income, refugee and/or immigrant communities
Please also be prepared to provide references at a later date.
The above statements are intended to describe the general nature and level of work to be performed by the individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties as necessary. King Street Center is an equal opportunity employer.